Episto vs Microsoft 365
Business email without a Microsoft 365 licence for everyone.
Microsoft 365 bundles Exchange Online email with Teams, OneDrive and Office apps. Episto hosts email on your domain and nothing else. Here is how to choose.
Episto and Microsoft 365 at a glance
| Episto | Microsoft 365 | |
|---|---|---|
| What it is | Email hosting for your own domain: mailboxes, aliases, catch-all and webmail. | A business suite: Exchange Online email, Teams, OneDrive, SharePoint and Office apps. |
| How pricing works | Per plan. Indie includes 3 mailboxes, Studio 10. Extra mailboxes €2.40/month. Billed monthly. | Per user licence; plans and commitment terms vary (monthly or annual). |
| Extra addresses | Aliases included: 100 on Indie, 500 on Studio. Catch-all included. | Aliases on a licensed mailbox; shared mailboxes for team addresses. |
| Setup and admin | Guided DNS setup; manage domains, mailboxes and aliases in one panel. | Microsoft 365 admin center and Exchange admin center. |
| Data location | European infrastructure. | Microsoft data centres; EU Data Boundary available for business customers. |
| Mail apps | Webmail plus IMAP/SMTP for any mail app. | Outlook on web, desktop and mobile; Exchange protocols. |
When Microsoft 365 is the better choice
- Your organisation works in Word, Excel and Teams and needs them licensed anyway.
- You need Exchange features such as shared calendars across the company, retention policies or eDiscovery.
- Your IT already manages users and devices with Microsoft Entra ID and Intune.
When Episto is the better choice
- You want email on your domain without learning two admin centres.
- You need a handful of addresses for a few people, not a licence for every role address.
- You prefer month-to-month billing that you can cancel anytime.
- You want a small, focused service hosted on European infrastructure.
Switching to Episto
You keep your domain and your addresses. Only the DNS records change.
- Add your domain to Episto and create mailboxes and aliases for every address you use today, so nothing bounces after the switch.
- Keep a copy of your mail. Existing messages stay with your old provider. Export them before you close that account.
- Update your DNS records. Point the MX record to Episto and add the SPF, DKIM and DMARC records. See the setup guides.
- Wait for new mail to arrive at Episto, then cancel the old subscription. Keep it until the DNS change has spread, usually within a few hours.
Information about Microsoft 365 is a summary of their public plans as of October 2026. Plans and prices change, so check www.microsoft.com/microsoft-365/business/compare-all-microsoft-365-business-products before you decide. Episto details are from our pricing page.
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